Reimagine collects and administers a range of personal information for its designated purposes. The company is committed to protecting the privacy of the personal information it collects, holds and administers. Personal information is information that directly or indirectly identifies a person.
Reimagine recognises the essential right of individuals to have their information administered in ways that they would reasonably expect – protected on one hand, and made accessible to them on the other.
This document sets out a framework for Reimagine in dealing with privacy considerations.
Reimagine is bound by the Privacy Act 1988 and the National Privacy Principles, as well as other laws that impose specific privacy obligations. The company has adopted the National Privacy Principles as minimum standards in relation to handling personal information.
This means that Reimagine will:
Collect only information which the company requires for its primary functions
Ensure that stakeholders are informed as to why we collect the information and how we administer the information gathered. Use and disclose personal information only for our primary functions or a directly related purpose, or for another purpose with the person’s consent.
Store personal information securely, protecting it from unauthorised use or access
Provide individuals with access to their own information, and the right to seek its correction
The Board will:
Retain overall responsibility for adopting this policy
The Executive Officer will:
Ensure that all staff members, contractors and volunteers are aware of this policy. Monitor changes in Privacy legislation and review this policy when the need arises.
All staff members, contractors and volunteers of Reimagine will adhere to the principles outlined below:
Only collect information that is necessary for the performance and primary function of Reimagine
Notify individuals about why we collect the information and how it is administered
Notify individuals that this information is accessible to them
Use and Disclosure
Only use or disclose information for the primary purpose for which it was collected or a directly related secondary purpose
For other uses we will obtain consent from the affected person
Take reasonable steps to ensure the information we collect is accurate, complete, up to date, and relevant to the functions we perform
Data Security and Retention
Safeguard the information we collect and store against misuse, loss, unauthorised access and modification
Destroy obsolete records in accordance with the designated guidelines
Access and Correction
Ensure individuals have a right to seek access to information held about them and to correct it if inaccurate, incomplete, misleading or out of date
Making Information Available to Others
Can only release personal information after permission is granted by the specific individual. For personal information to be released, the person concerned must sign a release form
Can release information to third parties where it is requested by the person concerned
Exemption applies if information is required or authorised by or under law